Work time and absence

More info can be found at: UiB´s website on personal administration

Working hours

The regular working hours for state employees is 40 hours per week including a 30 minute lunch/rest break. The employee is free to leave the work place during lunch. Work time is from 8 a.m. to 4 p.m., 5 days a week throughout the year.

Exceptions for technical and administrative personnel: Average work time is on average 37,5 hours per week including a 20 minute meal break. Civil servants must be available during meal breaks. Daily work time is arranged the following during summer/winter:

May 15. - September 14.: 8 a.m. to 3:00 p.m.
September 15. - May 14.: 8 a.m. to 3:45 p.m.

Flexi-time

All employees at The Faculty of Medicine and Dentistry are allowed to use flexible working hours, if the character of work makes this possible.

The core time is from 09.00 – 14.30 throughout the year. Possible working time is from 07.00 – 20.00. It is also possible to work 5 hours during the weekend. During the core time all employees are obliged to be present at the department.

Flexible working hours can be used if the character of work makes this possible. This means that the closest superior can deny the use of flex-time, if the department’s interests must be prioritized. The employee cannot be instructed to work outside the ordinary work time (8 a.m. to 4 p.m.), as such arrangements can only be made if both parties agree.

It is permitted to sign over up to 45 plus-hours or 10 minus-hours to the next write-off period. Time extending over 10 minus-hours will be subtracted from one’s salary. Time extending over 45 plus-hours will be deleted without compensation. UiB’s write-off period is 12 months from 01.01-31.12. For flexi-time between 5 p.m. to 8 p.m., and on free-Saturdays, there shall not be paid out any compensation.

For more information:

UiB´s information regarding flexible working hours

Special agreement regarding flexible working hours for the state (in Norwegian)

Taking time off as compensation for unpaid overtime

The possibility to take time off as compensation for unpaid overtime requires an updated list of hours worked. Agreements of taking time off for technical and research employees are to be made with the group leader or head of department. For administrative employees agreements are also to be made with the group leader or head of administration. Any plans to take time off needs to be clarified ahead of time with the professional responsible person. After having been approved, a notice of taking time off as compensation for unpaid work, should be given to the expedition (Phone (555) 86300).

List of hours

All employees at UiB must keep personal list of hours: (the forms are in Norwegian, look at Arbeidstid og ferie))

- Technical and research personnel 

- Technical and research personnel (part-time)

- Administrative personnel 

- Administrative personnel (part-time)

If you wish to take time off this list must be presented, and it will also be of use in performance appraisals or in research administration.

Part-time employees:

An agreement concerning work time is made in connection with the appointment. This may be revised later in agreement with the principle investigator and head of administration.

Part-time position and other part-time work

Research personnel may have outside part-time positions and other part-time work for up to 20% of full employment. It is taken for granted that part-time post and part time work are in written agreement with head of department, which also shall include how the engagement is to be organized. All current part-time positions or part-time work must be submitted as soon as possible to the head of department.

Place of work

The place of work outside the institute must be distinctly arranged by everyone. It also applies in those instances where research personnel want to do reading/ writing work outside the institute.

Absences

Travel and courses In connection with budget allocation from the University of Bergen for travel and courses, it is implicit that a travel permit is given at the same time. It is of great importance that report of travels is given to the main office (e-mail: personal.biomed@uib.no or phone (+47) 555 86300 before departure.

Sickness Notice of sickness shall be reported to the main office (e-mail: personal.biomed@uib.no or phone (+47) 555 86300 in the morning of the first day of sickness. Reports of absence must be completed in collaboration, and delivered to, the expedition immediately after returning to work.

In accordance to agreement on inclusive work-life it is possible to submit an absence report that lasts up to 8 days. It is possible to submit an absence report covering up to 24 days per calendar year. As a result of the agreement, we (employer) have obtained extended responsibility in following up sick leave, especially concerning work- related absence.

Report of sickness is to be sent or delivered to the main office as soon as possible.

Leave of absence Head of department and head of administration may consent to a leave of absence limited to 10 days per calendar year. After previous endorsement by the head of department, applications for longer leave of absence are considered by the faculty.

Vacation In accordance with the announced common deadline concerning summer and Christmas vacation, a notice on all planned vacation should be given in writing or by telephone to the main office (e-mail: personal.biomed@uib.no or phone 86300). Other vacations should be reported in good time. Form for transfer of vacation: http://www.uib.no/persok/skjema/fraver/overfferie.rtf

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